September 2014
In this issue
Budgeting for Your Technology Expenses
Technology Tips to Help You Stretch Your IT Budget
How to Build and Use a Business Budget That's Useful All Year Long
Business Continuity Tip
Cartoon and Quote
Continuity Tip

Pack Your Bags

This month, millions of students will fill their backpacks and head back to school. And during this time of year, it's also the perfect time to pack another type of bag, a "bug-out-bag."

This quick and easy to access bag is essential to any preparedness plan. During an evacuation, you're often left with little to no time to gather essential supplies such as a first-aid kit or other important items including insurance documents.

Learn more on what to pack in your bug-out-bag by downloading Agility's Free Checklist: What to Take When You Evacuate.

Quote for Today

No matter what people tell you, words and ideas can change the world.

Robin Williams

Just for Laughs


Budgeting for Your Technology Expenses

Idealogical Vice President/General Manager Ada Wan explains why it is critical for businesses to ensure that they budget adequately and regularly for technology expenses in an era when the best and brightest employees have high expectations for reliable infrastructure.

Technology Tips to Help You Stretch Your IT Budget
Its September, and for many small and medium businesses that means budget time. The most effective managers know that sticking to a realistic budget is a determining factor in ensuring a successful year ahead.

Of course, the simple formula for budgeting success is to control expenses and ensure you bring in more than you spend. Some managers might consider buying new computers, servers and printers an optional expense that should be delayed until some future year when the extra money can be allocated for IT expenses. But that could be a costly mistake. In fact, there are many reasons why investing in technology now can save you money in the long run.

Here are some ideas for helping you make the most of your IT budget:

1. Consider Total Cost of Ownership of Your IT Equipment
The upfront costs of buying new equipment can be an unwelcome surprize for business owners. Yet when you factor in maintenance, resale value and energy consumption the costs of hanging on to old, outdated machines can end up being much higher, whereas using software that is several versions behind and no longer supported by the vendor can slow down your processes and destabilize your system.
2. Hardware as a Service
In the Hardware as a Service (HaaS) model, an IT company will install, monitor and maintain hardware at the client site in exchange for a monthly managed services fee. If the software breaks down or becomes outdated, the IT partner is responsible for decommissioning it and replacing it. This can be a cost-effective means for small or mid-sized companies to provide their employees with state-of-the art equipment. Best of all, monthly maintenance costs are predictable, with no risk of surprises.

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How to Build and Use a Business Budget That's Useful All Year Long
used with permission from
by Caron Beesley

Budgets are difficult to plan and maintain at the best of times unexpected events, cash flow problems, supply chain issues and more can all reap havoc with even the most thoroughly planned business budgets. The other problem with budgets is that many of us set budgets in our business and personal lives at the beginning of the year, and then file them away until the year-end rolls around once more.

And this is where the problem lies: your business is never static, and your budget shouldn't be either.

Here are some tips for developing and managing a dynamic budget that can keep you on course all year long.

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