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Union Membership Management System (UMMS) Idealogical has developed one of the most comprehensive union membership management packages available on the market today. It is the first system of its kind to take full advantage of Microsoft’s .NET platform; adding unparalleled scaleability, reliability and security for your data. Designed and priced for unions with memberships of 500 to over 500,000, the Union Membership Management System (UMMS) can increase the efficiency of your organization by reducing errors and greatly decreasing the duplication and reliance on “paper trails”. It provides a centralized repository for all crucial data and effectively manages the work flow of your organization. Key Features
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OVERVIEW User Permissions Idealogical’s UMS offers complete permissioning and control over data access, allowing locals, regional offices and executive committees to function independantly while sharing crucial information. Assign specific roles and rights to specific members. Business representatives and administrative staff within one local can only see the action and movement of men within their local, but can share and pool work with other locals. Members of the Regional Council can be given centralized control and a top level view of interaction at all of the locals. Member and job information is centralized, accessible by any user and trackable for auditing purposes.
Maintain members biographical information and generate member reports for individuals or groups of members. Leave and store notes directly in a member record from within the worklist. Tracking of apprentice courses, hours and skills – effectively manage the growth and development of your members. Track and manage member qualifications and certifications. Generate statements of qualification, transcripts, and letters related to a certification. Quickly and easily perform mail merges for bulk emails, letters, documents. Export Word, Excel or PDFs instantly.
Maintain a time-based work (out-of-work) list for your Local or regional office and generate out-of-work reports for each skill level, job class, etc. Members placed on jobs are automatically removed from the list and returned upon completion, based on the rules you set (allowing for a minimum or maximum of days in the field). The UMS makes regulatory compliance fast and easy – creating and maintaining accurate work lists and a detailed history of all movement on the list.
Standardized process for creating and collecting job information. Select from the member roster or the Work (out-of-work) list. Instantly access member contact details. If the member accepts the job, add them immediately to the order and provide instant access to member information, hourly wage, skills, etc. to contractors. If the member declines, add reasons and set business rules based on the number of declined job offers.
Store detailed information for all contractors and job sites. Immediately access the history of jobs for a site or by the contractor. Avoid conflicts with banned lists for contractors and sites who refuse to work with specific members (the system will prevent you from assigning an unwelcome worker to a specific site or contractor).
Automatically manage courses and classes. Track and register apprentices and journeymen, maintains class rosters, and record grades and certificates. Automatically track wage and level steps based on training and hours in the field.
A local can provide specific business rules for creation of worklists and the system will automatically calculate the proper positioning of members. Specific views & layouts can be customized to mimic the existing print outs and work flow required by the administrative staff. Ensure the proper information is collected during the initiation of a job or member by having required data fields. Anything and everything in the system can be prepared as a customized report and printed out. All with customizable column selections in an easily readable and reusable format. Export as a PDF, Excel document, Word document, XML and more…
Enumerate groups of members by level, status, and skills. Manage both in province, out-of-province members and permit workers.
Deploying the UMS can be as simple as placing a single pre-setup server on-site with your current systems, or can be integrated into a complete Idealogical solution, including our Work Anywhere ASP hosting solution and various other business services. Since the system is built using Microsoft’s .NET platform, you can take advantage of complete systems integration using Microsoft’s various product offerings.
Idealogical is continually developing innovative new components for the UMS, including a self service member portal, the integration of dues management and a customer relationship management integration module. Scheduled for release in Q2 in 2005, theses system enhancements will further solidify the UMS as the platform of choice for the union serious about the integration of information technology in their organization. For more information about Idealogical’s Union Membership Management System or for a live demonstration, please contact us at (416)410-5030 or info@idealogical.com
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